Food Waste Valorisation for Sustainable Chemicals, Materials and Fuels (EUBis)

Short Term Scientific Missions

As of 21st November 2016, STSM applications are closed as the funded Action has been completed


Short term scientific missions (STSMs) are aimed to contribute to the scientific objectives of the Action. They are a chance for researchers to visit other participating research institutions in COST countries to benefit from the host’s different technologies, expertise and methods. All Action participants are invited to apply – early career investigators (ECIs – less than PhD + 8 years) are particularly encouraged to take part.


Researchers in all laboratories in COST countries involved in the Action can apply for an STSM (excluding international COST countries). STSMs must be performed between COST countries - researchers cannot apply for an STSM within their own country. They are particularly intended for Early Career Investigators (ECIs) but this is not compulsory. The Missions should last for between 5 days and 3 months. International COST participants may host STSM researchers from European COST countries but may not apply for STSMs themselves.


Small grants are available to help cover the participant’s travel and subsistence costs during the STSM. Financial support will be approximately €300 for travel and between €60 and €90 per day for accommodation and food. The maximum claim is €2500, but typical claims under this Action are totalling around €1500.

How to apply:

This is a step-by-step guide to applying for an STSM and the criteria by which STSM applications will be assessed. More in-depth information can be found at the COST Vademecum (Part 1), Section 6. Please contact Rafa Luque (STSM coordinator) or the York coordination team (Katie Privett) if you have any queries.

  1. Applicant and Host agree on holding an STSM: expected to last 5 days-3 months; financial support for travel (€300) and accommodation/food (€60-90) - designed as a contribution, not full cost of STSM; maximum claim of €2500, typical claims approximately €1500.
  2. Applicant begins online application at Includes STSM title, dates, applicant’s details and bank details, financial data for travel and subsistence expenses
  3. Once complete, download form and send as email attachment to Host institution and STSM coordinator: Also email any useful documents such as CV, workplan, covering letter, recommendation from Home institution
  4. STSM coordinator organises assessment of the STSM proposal: STSM selection team assess the proposal (see ‘STSM Selection Criteria’) – may seek expert but impartial advice to inform their decision
  5. If approved, the STSM coordinator sends application and approval to Grant Holder & Action Chair for final check
  6. Grant Holder sends applicant grant letter to sign and return: The STSM should not be started until this letter has been signed and returned
  7. After the STSM, submit scientific report to Host and STSM coordinator within 30 days of Mission end: Include purpose of the mission; description of work carried out; description of main results; future collaborations with Host (if applicable); projected publications resulting from STSM (if applicable); confirmation of successful mission execution by Host.
  8. STSM coordinator approves final report and sends approval to Grant Holder
  9. Grant Holder executes payment to Applicant

STSM Approval

In order to further the research in the area of food waste valorisation, STSM applications will be examined on the below criteria in order to create a diverse and fair set of completed STSMs. Beginning the March before the beginning of the next project year (June), a single STSM will be granted each month by the STSM selection team (MC Chair, STSM coordinator and York coordination team). This will ensure that all of the available funding is not prematurely allocated and will guarantee that there is reduced overlap of STSMs. If an STSM is not granted in the month the application is submitted, it will be carried over into the next month’s selection until either it is granted or the STSM start date has passed.

Please note, the eCOST system will allow an applicant to submit a completed application online, but the STSM selection team will not be able to access this until the start of the next project year (June). If you wish to apply for an STSM in the next project year, please send your copy of the application to the Host and the STSM selection team for consideration once completed.

STSM Selection Criteria:

  • The application of the research to the field of the Action – a detailed work plan will help determine if the scientific aims of the work will be applicable to the Action’s aims.
  • The choice of Host institution – the applicant must give specific scientific reasons for visiting their chosen Host institution. We will also be tracking the geographical distribution of the Host institutions to ensure there is an evenly-spread network for knowledge transfer.
  • The home institution of the researcher – We will take into account the number of applications from each institution to ensure a fair spread of researches across the network.
  • The experience of the researcher – in line with COST Office rules, we will preferentially award STSMs to early stage researchers (PhD + <8 years). This should not discourage more experienced researchers from applying but their chances of being selected are slightly reduced.
  • The publication potential of the research carried out – a short publication plan as part of the workplan, including intended journal, aim/working title and timescale for submission, will help to identify the most promising research.

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